10 Productivity Hacks for Microsoft Teams

    There's a good chance you're already using Teams, but are you using all its features to their full potential or in need of a productivity boost?

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    Office 365 and Microsoft Teams have transformed the way teams interact and collaborate. But as remote work becomes the norm, having all the tools at hand is not always enough to remain efficient. If your to-do list is becoming overwhelming to manage, you're finding it tough to stay productive or need help to stick with the changes in habits and routines of working from home, this one's for you! 

    First things first: Get familiar with the basics

    Before we jump into the actual productivity hacks, let’s recap the basic concepts of Microsoft Teams.

    On the left side of the platform, you’ll see the sidebar which contains links to your productivity apps. These include the chat, collaboration teams, personal calendar, Skype-like calls, OneDrive files, and more. You can always add additional apps such as your OneNote, Planner or even third-party apps by clicking the three dots icon.

    Chat tools, personal calendars and voice calling are all familiar concepts to most of us, but the actual Collaboration Teams contain some important features you should be aware of:

    • The Team itself
      On the left, you can see an overview of all the Teams you are a member of. A Team is a type of collaboration container where you collaborate with a specific set of people. Think of it as a project, a department or a community of interest.

    • Your Team Channels
      You should think of a channel as a way to organize your information within a Team. Not only your documents, but also things like your conversations, planning, etc. Creating a team will by default create a General channel. You can however add additional channels as you see fit, to organize your information within the Team.

    • The Channel Tabs
      Each Channel will by default have a Post tab with a conversation and a Files tab for managing documents. You then have the option to add additional Tabs such as a OneNote notebook, a Planner, a video and again, a number of third-party apps

    Microsoft Teams Basics - Teams and Channels

    Microsoft Teams Basics - Teams and Channels

    For a full demo of the basic concepts of Microsoft Teams, we recommend you watch our webinar on-demand Getting started with Microsoft Teams before moving forward.

    Time to get into action with our productivity boosters

    You've got all your bases covered, so now it's time for that extra push. Check out top ten productivity boosters for useful tips to amp up your day and help you get more done. Even though they’ve got incredible value, they’re probably yet to be discovered by most! Handy, right?

    #1 – Manage your status to avoid distractions

    #2 – Create group chats to keep everyone in the loop

    #3 – Blur your background or customize your virtual setting in video calls

    #4 – Keep an overview of all the Teams and channels you’re involved in

    #5 – Use advanced messaging options to make sure you get your point across

    #6 – Make the most of online meetings with notes, recordings and transcriptions

    #7 – Don’t let messages get lost without translation (use the automated translation tool!)

    #8 - Manage documents and libraries through your Channel files tab or SharePoint

    #9 - Synch Teams files to your OneDrive or file explorer

    #10 - Monitor Team activity and user engagement with Teams Analytics

    10 Productivity Hacks for Microsoft teams [Infographic]

    We’ve put together an infographic to skim through our productivity boosters, check it out! ⤵

    10 Productivity Hacks for Microsoft Teams - Infographic
    (click image to view our infographic in full size)


    We hope this has helped you get a clearer picture of all the available options of Microsoft Teams. Are you already using any of these tricks to help you and your team keep pace? Share your experience and other tips on the comments below! If you have any questions, we recommend you check our Teams Q&A blog post. If your question's not there yet, feel free to send us a message and we'll connect you with one of our Teams experts. For a demo of how to put these tips in practice, make sure to watch our online tutorial!

    Published on    Last updated on 20/01/2021

    #Digital Workplace, #Office 365, #Collaboration

    About the author

    Tom Laureys is Solution Director ECM at Amplexor based in Belgium. For the past 10 years, Tom has been helping clients across industries find the right technology to effectively digitize their business processes and improve collaboration and productivity. His combination of strategic thinking and expertise in a range of platforms - from Alfresco and Documentum to SharePoint and Office 365 – grant him the capacity to capture new trends on the market and turn them into solutions for our customers.