Data capture: Return on Investment guaranteed

    Tired of all the time wasted in looking for one information, in 100 papers ... but afraid of the costs of data capture? We take stock for you.


    A return on investment (ROI), in layman’s terms, means to "weigh the profits of something to the amount invested into it". In the case of data capture projects – projects where you recognize, analyse and/ or extract data – the ROI may seem hard to define. So let us guide you through it systematically, looking at both sides: what it takes to create and implement a capture process – and what the organisation will eventually gain from it.

    1. Investments

    The most common workflows within a capture project are:

    • Analyse the current situation
    • Pinpoint problems/ bottlenecks caused by physical paper flows
    • Configure needed software
    • Implement the software
    • Create and test the implementations
    • Finalize documentation
    • Train (key) users
    • Optional after care to make sure everything runs smoothly.

    Every part of the capture project gets documented. Here at Amplexor, we share our documentation within the client organization and use techniques such as risk matrix and impact analysis. The software we implement is usually part of the OpenText software suite.

    2. General yield

    Let’s look at the general profits that come with almost every implementation of a capture solution:

    • Productivity improvements:
      - Automating manual actions
      - Making data easier accessible
      - Creating a feedback loop
      - Shorter project timescales
    • More office space available as less paper storage is needed
    • Easier and faster analyzing of the documents
    • Improved quality of documents. 

    3. Change as return

    While the exact financial return differs, of course, by our experience, the change is always impressive:

    • From processing 3 to 5 documents per 10 minutes to 100 documents per 10 minutes
    • From filling in 6 fields per manual user input to none
    • Connecting 4.000+ users, working over 3.000+ branches
    • Automating 15.000 manual actions during one project
    • Saving ½ FTE per day.


    Setting up a capture project is not simple and will take some time. However, the return is a more productive and efficient work environment. Any company profits from the digitalization of paper, as data storage is growing exponentially. A good capture project keeps the data secure, manageable, easy to understand and accessible – making it a valuable addition to any organization's structure. 

    In this blog article, you'll learn more about the transformation from unstructured data to useful, readable, relevant and digitized information. We also summed up for you the five benefits of a paperless office and give you an overview about intelligent document and data capture technologies – and why they matter.

    Published on    Last updated on 18/08/2020

    #Digital Transformation, #OpenText, #Data Capture

    About the author

    Jerry Rosenau is a Junior Business Consultant at Amplexor, based in Eindhoven, The Netherlands. Having had an internship in the content capture team after college graduation, Jerry now focuses on business process analysis and supporting the sales team on advising customers about the best possible capture solutions.